We are seeking highly organized and detail-oriented Administrative Assistants to join our team. The ideal candidates will demonstrate strong administrative and organizational skills, with the ability to manage multiple priorities efficiently in a fast-paced environment. They should be proactive, resourceful, and capable of working both independently and collaboratively to support daily operations and ensure seamless workflow.
As an administrative assistant you will:
- Write emails, transcribe notes, research legal documents, copy, and create spreadsheets.
- Handle interactions in both English and Spanish focusing on client satisfaction.
- Utilize case management and billing systems to track case progress, monitor deadlines, and ensure timely filings.
- Ensure all case-related documentation is filled in compliance and within given deadlines by closely working with attorneys and clients.
- Collaborate with attorneys and other team members to ensure effective case preparation and successful resolution.
- Manage client relationships with a client-service focus, providing clear updates and assistance throughout the immigration process.
- Review translated texts to ensure accuracy, coherence, and fidelity to the original text.
- Assist attorneys with administrative tasks related to cases and maintaining databases
As an administrative assistant you have:
- Advanced English and Spanish proficiency, written and spoken (C1).
- 1+ Years of experience in related fields or admin support, data entry, or finance preferred
- Proven job stability with previous employers.
- The ability to work independently while following guidelines.
- Strong organizational skills with the ability to manage multiple deadlines.
- High level of discretion and commitment to confidentiality.
- Great interpersonal skills.